MISSION

 

REGION

 

DATE

 

COMPILED BY

 

EMAIL

 

PHONE

 

Rapid Logistics Assessment

Warehouse

 

 

Final Checklist for Warehousing Needs and Facilities

Done

Comments

1

Determine the current and expected level of stocks (items, weight and volume) and expected storage duration

 

2

Assess the available warehouses in the affected area(s)

 

3

Initiate agreements for leasing of warehousing

 

4

Initiate the recruitment of warehousing staff if necessary

 

5

Initiate a cargo tracking and inventory management systems

 

6

Check the availability of temporary storage units (e.g. Rubb halls)

 

Where can you find information on warehouses?

Following chapters of the LCA: Commercial storage, storage used by humanitarian organizations, public sector storage, cold chain storage.

Logistics Cluster website: Concept of Operations (CONOPS)

Yellow Pages

UN organisations, NGOs and private companies

Major importers and wholesalers (see local supplies market section in LCA)

http://log.logcluster.org/response/warehouse-management/index.html

Useful tips:

In the process of the selection of your warehouse(s), feedback from users will be useful (UN organisations, NGOs and private company).

Consider sharing warehouse space with other NGOs as a cost-saving measure but ensure very clear delineation of space, controls and liabilities

Check the possibilities of finding temporary mobile storage structures (MSU’s)

Check that the cost calculation follows the same methodology between different agents (Metric tons, volume, and surface area) and then compare the prices. (At the end the price should not be the single criteria for selection)

Take pictures while visiting potential warehouses.

Keep in mind that you will probably have the owner giving you a visit and then, trying to “sell” you the place. Pay attention to details.

Make a drawing of the set up

 

Warehouse Assessment

Identification of current warehousing

Is there a need to secure additional warehousing for humanitarian community?

Yes No       If yes what is the total space required?

What type of services/ warehousing is required?

 

Bonded warehouse

A warehouse that you will manage on your own or a warehouse that will be managed by service supplier (private/government etc...)

Specific storage due to the nature of goods (bulk, medical supplies, vaccines, hazardous and combustible items)

Specific tracking measures (batch number, expiry dates)

Repacking and labelling

Temperature controlled

An area for sorting and consolidating different goods

Specific security measures for sensible or high value commodities

Others:

 

 

Location/s

Duration

Capacity m²/m³

Other requirements (access to railway, raised loading, handling equipment, etc...)

Cold storage

Yes No

 

Covered area

Yes No

If yes, what size?

Fully enclosed/food grade warehouse

Yes No

 

Selection of an appropriate structure

(Refer to warehouse section in LCA for list of warehouses)

 

Warehouse 1

Warehouse 2

Warehouse 3

Warehouse 4

Address + GPS viewpoint

 

 

 

 

Ownership – contact details

 

 

 

 

Management/

Responsibility of?

 

 

 

 

Is the capacity sufficient?

Total m²:

Total m³:

Sufficient:  Yes No

Total m²:

Total m³:

Sufficient:  Yes No

Total m²:

Total m³:

Sufficient:   Yes No

Total m²:

Total m³:

Sufficient:  Yes No

Type

Covered  Open

Tent        Container

Other:

Covered  Open

Tent         Container

Other:

Covered  Open

Tent        Container

Other:

Covered  Open

Tent        Container

Other:

Access (raised siding, flat, paved road, no tight turns, overhead wires))

Raised siding

Flat

Paved road

No Tight turns

Overhead wires

Multiple doors

Other:

 

 

Raised siding

Flat

Paved road

No Tight turns

Overhead wires

Multiple doors

Other:

Raised siding

Flat

Paved road

No Tight turns

Overhead wires

Multiple doors

Other:

 

Raised siding

Flat

Paved road

No Tight turns

Overhead wire

Multiple doors

Other:

 

 

General Condition 

 

New

Working Condition

Need repairs

New

Working Condition

Need repairs

New

Working Condition

Need repairs

New

Working Condition

Need repairs

Roof Condition

Good Leaking

Good Leaking

Good Leaking

Good Leaking

Security in place

 

Yes No

Yes No

Yes No

Yes No

Type  - ( guards, cameras)

 

 

 

 

Facilities for guards?

Yes No

Yes No

Yes No

Yes No

Is warehouse fenced?

Yes No

Yes No

Yes No

Yes No

Facilities available

Office space

Telephone

Internet

Electricity

Toilets

Extinguishers

Kitchen area

Lights

Other:

 

Office space

Telephone

Internet

Electricity

Toilets

Extinguishers

Kitchen area

Lights

Other:

Office space

Telephone

Internet

Electricity

Toilets

Extinguishers

Kitchen area

Lights

Other:

Office space

Telephone

Internet

Electricity

Toilets

Extinguishers

Kitchen area

Lights

Other:

What handling equipment is there (fork lifts, pallets etc.)

Fork lift          Pallets

Hand jack      Scale

Racks             Other:

 

Fork lift          Pallets

Hand jack      Scale

Racks             Other:

 

Fork lift          Pallets

Hand jack      Scale

Racks             Other:

 

Fork lift          Pallets

Hand jack      Scale

Racks             Other:

 

Type of floor

Concrete  Paved

Sand           Soil/ dirt

Other

Concrete       Paved

Sand              Soil/ dirt

Other

Concrete       Paved

Sand              Soil/ dirt

Other

Concrete       Paved

Sand              Soil/ dirt

Other

Ventilated

Yes No

Yes No

Yes No

Yes No

Risk of flooding

Yes No

Yes No

Yes No

Yes No

Cold Storage

Yes No

Yes No

Yes No

Yes No

Type cold store ( cold room, freezer, etc.)

 

 

 

 

Access to transport infrastructure?

Road

Rail 

Air

Road

Rail 

Air

Road

Rail 

Air

Road

Rail 

Air

Is there warehouse staff available?

Yes No

# _________

Cost p/staff-----------

Yes No

# _________

Cost p/staff-----------

Yes No

# _________

Cost p/staff-----------

Yes No

# _________

Cost p/staff-----------

Is there an inventory mgt system in place?

Yes No

Yes No

Yes No

Yes No

Is there enough outside space to store containers?

Yes No

Yes No

Yes No

Yes No

Is the outside space suitable to land a helicopter?

Yes No

Yes No

Yes No

Yes No

Does this warehouse respond to the needs?

Yes No

Yes No

Yes No

Yes No

Other consideration:

1/ Previous use of facilities?

2/ Availability at short notice?

3/ Any reference from other customers?

4/ Price?

5/ Lease duration

1/_________________

 

2/  Yes No

3/ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ _________________

 

4/ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ __________________

5/ __________________

1/_________________

 

2/  Yes No

3/ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ _________________

 

4/ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ __________________

5/ __________________

1/_________________

 

2/  Yes No

3/ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ _________________

 

4/ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ __________________

5/ __________________

1/_________________

 

2/  Yes No

3/ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ _________________

 

4/ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ __________________

5/ __________________

Other comments

 

 

 

 

 

Land available to erect temporary storage units

 

Location name:

Location GPS Waypoint:

Owned by

Fenced

Condition land (flat, sandy, needs levelling..)

Size land

 

 

Yes No

 

 

 

 

Yes No

 

 

 

 

Yes No

 

 

Please draw here in plan of the setup of identified warehouses: