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Logistics Capacity Assessment

 

 

 

 

 

Country

Name

 

Official Name

 

Regional Bureau

 

 

 

 

 

 

 

 

 

 

Assessment

Assessment Date: From

 

To

 

Name of the assessor

 

Title/position

 

Email contact

 

At HQ:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TABLE OF CONTENTS

 

 

1. Country Profile

1.1. Introduction / Background

1.2. Humanitarian Background

1.3. National Regulatory Departments/Bureau and Quality Control/Relevant Laboratories

1.4. Customs Information

 

2. Logistics Infrastructure

2.1. Port Assessment

2.2. Airport Assessment

2.3. Road Assessment

2.4. Railway Assessment

2.5. Waterways Assessment

2.6. Storage facilities Assessment

2.7. Milling capacity Assessment

2.8. Other Infrastructure

 

3. Logistics related services

3.1. Fuel

3.2. Transporters

3.3. Vehicle rental

3.4. Taxi companies

3.5. Freight Forwarding Agents

3.6. Handling equipment

3.7. Electricity / Power

3.8. Manual Labour Costs

3.9. Telecommunications

3.10. Local supplies market

3.11. Accommodation

 

4. Scenarios & Contingencies

4.1. Refugees and IDPs

4.2. Food Security

4.3. Natural Disaster

4.4. Other (please specify)

 

5. ANNEXES

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.                 Country Profile

 

Please keep the profile as brief as possible.

- Country profile information

http://www.alertnet.org/db/cp/<country_name>.htm

http://www.countryreports.org/<country_name.htm

http://www.irinnews.org/country-profile.aspx

 

- International humanitarian aid flow (Financial Tracking System, Reliefweb)

http://ocha.unog.ch/fts2/pageloader.aspx?page=home

 

1.1.              Introduction / Background

 

1.1.1.      Basic facts

Source / Year:

Basic Facts

Capital

 

 

Language

 

 

Ethnic groups

 

 

Religions

 

 

Country size (comparison)

 

 

Population density (map)

 

 

Border countries

 

 

Exports

 

 

Imports

 

 

Agricultural products

 

 

 

 

1.1.2.      Country in Figures

Source / Year:

General Information

Country size

 

 

Population

 

 

Population growth rate

 

 

GDP per capita

 

 

Population under poverty line (%)

 

 

HIV prevalence (%)

 

 

Other comments

 

 

Useful Information

Time zone ( GMT +/-)

 

 

Climate description

 

 

Currency

 

 

Telephone dialing code

 

 

Driving (left / right)

 

 

Visa requirements and cost

 

 

 

 

Money Parity and Inflation

Year

Exchange rate – US$ = Local Currency

Rate of inflation

 

 

 

 

 

 

1.2.              Humanitarian Background

1.2.1.               Disasters, Conflicts & Migration History

 

Disasters, Conflicts & Migration (Yes/No)                              Comments / Details

Natural Disasters

Drought

 

Earthquake

 

Epidemic

 

Extreme temperature

 

Flood

 

Insect infestation

 

Slides

 

Volcano

 

Wave/Surge

 

Wild fires

 

Wind storm

 

Other comments

 

Man-made

Civil strife

 

International conflict

 

Displaced in country

 

Refugees in country

 

Refugees from country

 

Landmines casualties / year

 

Other comments

 

*: http://www.em-dat.net/disasters/countryprofiles.php Centre for research on epidemiology of disasters, Belgium

1.2.2.               Calamities and Seasonal Affects

 

Seasonal Affects on Transport (economic, social, climate…)

Transport

Comments

From <month> to <month>

Primary road transport

 

 

Secondary road transport

 

 

Rail  transport

 

 

Air transport

 

 

Waterways transport

 

 

 

 

Seasonal Affects on Storage and Handling (economic, social, climate…)

Activity

Comments

From <month> to <month>

Storage

 

 

Handling

 

 

Other

 

 

 

1.2.3.               Capacities to Respond to Emergencies

1.2.3.1.        Government

 

 

 

 

Ministry / Department / Address

Contact Names & Email

Tel / Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

*Add as many rows as needed

1.2.3.2.        Humanitarian Community

 

Humanitarian Coordination

Type

Name / Address

Contacts

Comments

HC RC

 

Tel1:

Tel2:

Fax:

Email:

 

Coordination Mechanisms / Committees / Groups

Org. Name

Contact & Address

Contacts

Comments

OCHA

 

Tel1:

Tel2:

Fax:

Email:

 

<Committee>

 

Tel1:

Tel2:

Fax:

Email:

 

<Committee>

 

Tel1:

Tel2:

Fax:

Email:

 

<Committee>

 

Tel1:

Tel2:

Fax:

Email:

 

 

 

See in annex a Who/What/Where with Logistics capacities overview.

 

 

Dept/Agency Name & Address

Contact Names & Email

Tel / Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

Dept/Agency Name & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

 

Dept/Agency Name & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

*Add as many records/tables as needed

 

1.4.              Customs Information

1.4.1.               Duties and Taxes Exemption

 

A)      Emergency Response:

 

[Note: This section contains information which is related and applicable to ‘crisis’ times.  These instruments can be applied when an emergency is officially declared by the Government.  When this occurs, there is usually a streamlined process to import goods duty and tax free.]

 

In the following table, state which of the following agreements and conventions apply to the country and if there are any other existing ones.

 

Agreements / Conventions Description

Ratified by Country?

WCO (World Customs Organization) member

Yes No Date:

Annex J-5 Revised Kyoto Convention

Yes No Date:

OCHA Model Agreement

Yes No Date:

Tampere Convention (on the Provision of Telecommunication Resources for Disaster Mitigation and Relief Operations)

Yes No

Regional Agreements (on emergency/disaster response, but also customs unions, regional integration)

 

B)      Exemption Regular Regime (Non-Emergency Response) :

 

[Note: This section should contain information on the usual duties & taxes exemption regime during non-emergency times, when there is no declared state of emergency and no streamlines process (e.g. regular importations/development/etc.).]

 

In the following table, give a brief summary of the national legislation: general policy on humanitarian aid (for example, Customs Code articles/decrees/regulations exempting aid from import duties and taxes, what organizations are allowed to be operational in the country, if certain types of goods are not duty & tax free, a customs department organizational chart, etc.).

 

National Customs Legislation and Regime

(provide a brief summary and list available resource documents)

 

 

 

 

 

In the following table, give information on the necessary requirements in order for organizations to qualify for a duties and taxes exemption on imports (e.g. do they need to be officially registered - with which department and how is this done, necessary permits/licences, etc.).  Include information for both UN agencies and NGOs.

 

Organizational Requirements to Obtain a Duty Free Status

United Nations Agencies

 

 

 

NGOs

 

 

 

 

C)      Exemption Certificate Application Procedure :

 

In the following table, please provide the practical information that is necessary in order to obtain a duties and taxes exemption certificate or similar document.  Include a process description (including contacts, departments, paperwork, etc.), making the distinction per counterpart/programme.  Also include the contact details of agents and authorities (where to apply for certificates/authorization) as well as time benchmarks.

 

Duties and Taxes Exemption Application Procedure

Generalities (include a list of necessary documentation)

 

 

 

Process to be followed (step by step / flowchart)

 

 

 

 

 

D)     Exemption Certificate Document Requirements

 

The following matrix should include information as to what documents are necessary in order to obtain a duties and taxes exemption certificate. In each of the boxes in the matrix, please include the following information for the commodities list at the top:

 

i)         Whether or not the documents listed on the left are required (Y/N)

ii)        Whether or not an original, proforma or a copy is necessary

iii)      The number of copies of the document that is necessary

iv)      Any differences between UN and NGO requirements

 

If there are any additional comments, they can be included at the bottom of the table.

 

Duties and Taxes Exemption Certificate Document Requirements (by commodity)

 

Food

NFI (shelter, wash, education)

Medicines

Vehicles and Spare Parts

Staff (office) Supplies

Telecom Equipment

Invoice

[example:

Yes, Original,

1 copy,

applies to UN and not NGOs]

 

 

 

 

 

AWB/BL/Other Transport Document

 

 

 

 

 

 

Donation/Non-Commercial Certificate

 

 

 

 

 

 

Packing List

 

 

 

 

 

 

Other Documents

 

 

 

 

 

 

Additional Notes

 

 

 

 

1.4.2.               Customs Clearance

 

A)      General Information :

 

Customs Information

Document Requirements

[Example: INSTRUCTION OF TEMPORARY IMPORT MUST BE INDICATED IN THE INVOICE, THE RECEIVER MUST DEPOSIT A GUARANTEE BEFORE THE CUSTOMS]

Embargoes

[Example: NONE]

Prohibited Items

[Example: SPECIFIC DRUGS, PROTECTED SPECIES, IMMITATION AND COUNTERFIT MATERIAL, WINE AND SPIRITS]

General Restrictions

[Example: GMO COMMODITIES ARE NOT ALLOWED INTO THE COUNTRY]

 

 

B)      Customs Clearance Document Requirements :

 

The following matrix should include information as to what documents are necessary for the customs clearance of consignments. In each of the boxes in the matrix please include the following information for the commodities list at the top:

 

i)         Whether or not the documents listed on the left are required (Y/N)

ii)        Whether or not an original, proforma or a copy is necessary

iii)      The number of copies of the document that is necessary

iv)      Any differences between UN and NGO requirements

 

If there are any additional comments, they can be included at the bottom of the table.

 

Customs Clearance Document Requirements (by commodity)

 

Food

NFI (shelter, wash, education)

Medicines

Vehicles and Spare Parts

Staff (office) Supplies

Telecom Equipment

D&T Exemption Certificate

[example: Yes, Original, 1 copy, applies to both UN and NGO]

 

 

 

 

 

Invoice

 

 

 

 

 

 

AWB/BL/Other Transport Document

 

 

 

 

 

 

Donation/Non-Commercial Certificate

 

 

 

 

 

 

Packing List

 

 

 

 

 

 

Phytosanitary Certificate

 

 

 

 

 

 

Other Documents

 

 

 

 

 

 

Additional Notes

 

 

 

 

C)      Weight and Value Band:

 

Value & Weight Band Information

Class

Value (local currency)

Value (US$)

Weight (Kgs)

Document

 

 

 

Non-Doc HV

 

 

 

 

D)     Transit Regime :

 

This section should contain information on the usual practices (customs procedure chosen – e.g. import/export or bonded transit) for humanitarian aid commodities which are destined for anther country.  Give an explanation and the details on the transit regime, escort requirements (if it is required, cost, etc.), transport bond, bonded warehouses situation, etc.

 

Transit Regime

 

 

 

 

1.4.3.               Focal Points Information

 

The following table should include information on a person in the different humanitarian organizations who is responsible for customs issues (focal point).  As such, the table will need to be copied/pasted and completed for each focal point.

 

Humanitarian Organization’s Customs Focal Point

Organization

 

Name

 

Title

 

Address

 

Telephone Number

 

Fax Number

 

Telex

 

Telegram

 

Email

 

Web

 

Languages of correspondence

 

 

The following table should include information on a focal point in the country’s customs authority.  This is a national official responsible for facilitating the Customs treatment of consignments of international emergency humanitarian assistance.

 

Customs Authority Focal Point

Governmental Body

 

Name (if available)

 

Title

 

Address

 

Telephone Number

 

Fax Number

 

Telex

 

Telegram

 

Email

 

Web:

 

Languages of correspondence

 

 

[Check http://ocha.unog.ch/cr/ for a possible online listing of customs authority focal points.]

1.4.4.               Customs Information by Entry Points (port, lake/river, airport, overland entry points)

 

Please create ( copy and paste ) a complete table for each entry point that is commonly used to import goods.

 

Entry Point Details

Entry Point Location and Type (sea, land, air, etc.)

 

Name of Customs Officer in Charge / Head of the Customs Office

 

Title

 

Address

 

Operating Hours

 

Telephone Number

 

Fax Number

 

Telex

 

Telegram

 

Email

 

Web

 

Languages of correspondence

 

Warehouse

 

Please describe here information on the warehouse infrastructure/status (Customs Warehousing, Bonded Warehouse, Free Port) and on storage fees.

 

[enter info here]

 

 

Customs Information and Document Requirements

 

Give a brief explanation of the specific local process in place and any additional border-specific information; also benchmarks of release times (if possible), if it is normally a bottleneck, etc;

 

[enter info here]

 

 

Clearing System

 

Are organizations able to clear their own goods?  Who are the main clearing/forwarding agents and their customary rates/fees?

 

[enter info here]

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.                 Logistics Infrastructure

2.1.              Port Assessment

2.1.1.               Port of <Name>

2.1.1.1.        Port Overview

 

Link to port website:

 

PORT LOCATION & CONTACTS

Country

 

Province and District

 

Town or City (Closest)

 

Port Name

 

Latitude

 

Longitude

 

Company / Port Authority

 

Management Contact and Position

 

Management Contact and Position

 

 

2.1.1.2.        Port Performance

 

 

 

 

You may insert a sketch, map… of the port in the above cell

 

PERFORMANCE FOR YEAR:

Vessels calls

 

Container traffic (TEUs)

 

Total cargo handling (metric tonnes)

 

Total annual capacity of the port

 

 

CAPACITY for YEAR:

Bulk

Container

Conventional

mt / Year

TEU’s / Year

mt / Year

Export activity of the Port

 

 

 

Import activity of the port

 

 

 

Current yearly import by Humanitarian Organisations (break by organization if possible) through that port

 

 

 

Top 1 Organisation <Name>

 

 

 

Top 2 Organisation <Name>

 

 

 

Imported for this LCA Country

 

 

 

2.1.1.3.        Discharge Rates [1]

 

Link to relevant tariff/rates web page:

 

2.1.1.3.1 Pilotage fees

 

Link to relevant website (e.g. for updates):

 

 

2.1.1.3.2 Tug Services

 

Link to relevant website (e.g. for updates):

 

 

2.1.1.3.3 Mooring Services

 

Mooring Service (Rate per operation)

Charge (indicate currency)

Mooring, un-mooring or other similar service

 

 

2.1.1.3.4 Port and Harbour dues

 

Vessel Description (rate = 100 GRT or part thereof

Charge (indicate currency)

All vessels other than those exempted

 

 

2.1.1.3.5 Dockage, Buoyage and A nchorage

 

Vessel Description (Rates = per metre/per hour)

Charge (indicate currency)

Vessels at quays, wharves or jetties

 

Vessels at buoys or Ro-Ro vessels berthed stern to quay

 

Vessels at anchorage; except at Port Convenience

 

 

2.1.1.3.6 Supply of Fresh water

 

Vessel Description (Rates = per tonne)

Charge (indicate currency)

Via shore hydrants

 

In stream (including towage of Barge)

 

 

2.1.1.3.7 Laying up of Vessels

 

Vessel Description (Rates = per ton)

Charge (indicate currency)

Via shore hydrants

 

In stream (including towage of Barge)

 

2.1.1.4.        Charges for General Services

 

 

2.1.1.4.1 Hire of Labour and Equipment

 

Service (Per hour of part thereof)

Charge (indicate currency)

Floating Crane, incl. of minimum crew and exclusive of towage

 

Mobile Crane more than 5 tonnes inclusive of driver

 

Mobile Crane less than 5 tonnes or equal inclusive of driver

 

VIP launch inclusive of crew

 

Pilot boat inclusive of crew

 

Fire appliance inclusive of minimum crew

 

Tipper truck or flatbed lorry inclusive of driver

 

Forklift or Tractor more than 5 tonnes inclusive of driver

 

Forklift or Tractor less than 5 tonnes or equal of inclusive of driver

 

Van, Pick-up or Saloon Car inclusive of driver

 

Management or supervisory staff

 

Skilled staff: e.g. Crane or Forklift Driver, Artisan, Firemen or Clerk

 

Semi-skilled staff: e.g. Labourers, Watchman

 

 

2.1.1.4.2 Berthing equipment specifications

 

PORT SPECIFICATIONS

TOTAL BERTHS:

Quantity

Length (m)

Draft (m)

Conventional Berths

 

 

 

Container Berths

 

 

 

Bulk Oil Jetties

 

 

 

Cased Oil Jetties

 

 

 

Bulk Cement Berths

 

 

 

Lighterage & Dhow  (other) Wharves

 

 

 

Explosives Jetty

 

 

 

Berthing Tugs & Mooring Boats

 

 

Pilot Boats

 

Water Barges

 

Police Boats

 

Anti-pollution Boats

 

Speed Boats

 

Link to current port berthing details web page:

 

2.1.1.4.3 General Services

 

Service (Per day of part thereof)

Charge (indicate currency)

Bagging plant operators, per unit of plant

 

Vacuvators, per unit of plant

 

Bunker Supplier

 

Bunkering Agent

 

Barge operator, per barge

 

Fresh Water suppliers (road tankers)

 

Ship Contractors

 

Ship Chandlers

 

Safety equipment supplier & service

 

Marine Contractors

 

Scrap Metal Dealers

 

Ship Watchmen Supplier

 

Marine Engineer

 

Marine Surveyor

 

Ship Surveyor

 

Cargo Surveyor

 

Sludge Collector

 

Small Boat Operator

 

 

1.1.1.4.4 Port Cargo Handling Equipment

 

PORT CARGO EQUIPMENT (OPERATIONAL)

Appliance

Quantity

Capacity

Travelling cranes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Portal Electric cranes

 

 

 

 

 

Electric overhead electric cranes

 

 

 

 

 

Gantry container cranes

 

 

 

 

 

 

 

 

Mobile Cranes

 

 

 

 

 

 

 

 

Forklift Trucks

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tractors

 

 

Fire engines

 

 

Link to current cargo port handling details web page:

 

 

2.1.1.5.        Container Facilities

 

 

You may insert a picture, sketch, map… of the container terminal in the above cell

 

CONTAINER FACILITIES

 

 

20ft (TEUs)

40ft (FEUs)

Container facilities

Yes

Yes

Daily off-take capacity                         No of containers/day

 

 

Container Freight Stations (CFS)

Yes

Yes

Number of CFS

 

 

Capacity of CFS                                  No of containers/day

 

 

Refrigerated Container Stations

Yes

Yes

Number of Stations (connection points)

 

 

2.1.1.6.        General Cargo Handling Berths

 

General Cargo - Imports

Berths

Imports – Bagged Cargo

 

Exports – Bagged Cargo

 

Imports – Steel Goods

 

Imports & Exports – Ro-Ro

 

Imports – Vehicles

 

Others Imports

 

 

2.1.1.6.1 Oil Handling Terminal

 

 

2.1.1.6.2 Multipurpose Terminal

 

 

2.1.1.6.3 Grain / Bulk Handling

 

 

2.1.1.6.3.1 Main Silo Terminal

 

 

2.1.1.6.3.2 Main storage terminal

 

 

2.1.1.6.3.3 Bagging – Grain Handling

 

2.1.1.7.        Stevedoring

 

2.1.1.7.1 Conventional Cargo

 

Other Services

Charge (indicate currency)

Mail per bag, or ships stores per package

 

Returning empty bags

 

Repairs in the breakage room per package

 

Crated animals, per cubic meter of crate

 

Animals handled by sling

 

Animals walked on/off board

 

 

Hatch and other than standard freight

 

 

Stevedoring – Large Packaged Articles

Charge (indicate currency)

From 14 DWT to 40 DWT

 

Over 40 DWT

 

 

2.1.1.7.2 Containerised cargo

 

Containerised Cargo Handling Charges

 

 

(TEUs)

(FEUs)

Discharge, loading, shifting within the hold or shifting on deck without landing

 

 

Containers handled via a conventional ship

 

 

Containers handled on a Ro-Ro basis

 

 

Empty containers

 

 

Transhipment containers, overland containers, containers

shipped & re-landed or landed & re-shipped or shifted from hold to hold

 

 

 

Stripping or Stuffing of Containers

 

 

 

(TEUs)

(FEUs)

Stripping or Stuffing

 

 

Stripping and re-stuffing transhipment cargo

 

 

 

2.1.1.7.3 Other container handling services

 

Other Container Handling Charges

 

 

 

(TEUs)

(FEUs)

Cover or pontoons which can be lifted using a standard ISO twist lock spreader

 

 

Other cover or pontoon

 

 

Transfers to/from the Container Terminal

 

 

Other transfers within the terminal are not charged

 

 

Handling of empty containers at ICD's

 

 

Reefer containers plugged onto reefer points

 

 

Storage of import empty containers from two days after arrival or empty export containers from date of loading

 

 

Storage of full import containers from date of arrival

 

 

 

2.1.1.7.4 Labour Ordering, Cancellation and Delay

 

Link to relevant website (e.g. for updates):

 

2.1.1.8.        Shore Handling

 

2.1.1.8.1 Conventional Cargo

 

Conventional Cargo (Rate per tonne or part thereof)

Charge (indicate currency)

Direct discharge/loading of imports/exports

 

Crude Petroleum Oil Imports

 

Other Liquid Bulk Imports

 

Other Imports

 

Liquid Bulk Exports/Bunkering

 

Other Exports

 

 

Conventional Cargo (Rate per tonne or part thereof)

Charge (indicate currency)

Import Cargo Handled at ICD's

 

Export Cargo Handled at ICD's

 

Shut-out Cargo removed from the Port

 

Fumigation of Cargo

 

Palletising/pre-slinging in the Port on request

 

Dangerous Cargo

 

 

Conventional Cargo (Rate per tonne or part thereof)

Charge (indicate currency)

From 14 DWT to 40 DWT

 

Over 40 DWT

 

Hire of a gang

 

 

2.1.1.8.2 Containerised cargo

 

Shore Handling Charges

 

 

(TEUs)

(FEUs)

Import Containers

 

 

Export Containers

 

 

Stripping & re-stuffing for customs verification

 

 

Stripping & re-stuffing of un-nominated or shut-out export cargo

 

 

Stripping or re-stuffing of containers taken to Customs

Warehouse

 

 

 

Shore Handling charges

Charge (indicate currency)

Ten day removal charges, or transfer within the Port, or transfer to Customs

 

Import Containers handled at the Inland Container Depots

 

Exports Containers handled at the Inland Container Depots

 

 

Domestic FCL Container Charges

 

 

(TEUs)

(FEUs)

First ? consecutive days

 

 

Per day thereafter

 

 

After the ? st day and thereafter

 

 

 

Railtainer Imports to ICD’s Charges

 

 

(TEUs)

(FEUs)

First? consecutive days

 

 

Per day thereafter

 

 

After the ? st day and thereafter

 

 

 

Transit FCL Import Container Charges

 

 

(TEUs)

(FEUs)

First ? consecutive days

 

 

Per day thereafter

 

 

 

Transhipment Container Charges

 

 

(TEUs)

(FEUs)

First ? consecutive days

 

 

Per day thereafter

 

 

 

Domestic FCL Export Container Charges

 

 

(TEUs)

(FEUs)

First ? consecutive days

 

 

Per day thereafter

 

 

 

Empty Container Charges

 

 

(TEUs)

(FEUs)

Imports – First ? consecutive days

 

 

Imports – Per day thereafter

 

 

Exports – First ? consecutive days

 

 

Exports – Per day thereafter

 

 

 

Dangerous Cargo Charges

 

 

(TEUs)

(FEUs)

From day of landing

 

 

 

Out-of-Gauge Container Charges

 

 

(TEUs)

(FEUs)

First ? consecutive days

 

 

Per day thereafter

 

 

 

FCL Containers of Unknown Status Charges

 

 

(TEUs)

(FEUs)

From day of landing

 

 

 

Link to relevant website (e.g. for updates):

2.1.1.9.        Clearing Agents [2]

 

Company Name & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

Company Name & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

Company Name & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

2.1.1.10.    Port Security

SECURITY

ISPS Compliant

Yes

No

ISPS Level (current)

1 2 3

1= Normal ; 2=Heightened; 3=Exceptional

2.1.1.11.    Storage facilities

Port Storage – Managed by ?

Total floor space =         

Quantity

Floor area (sqm)

Main Quay Transit Sheds

 

 

Back of Port Transit Sheds

 

 

Lighterage Area Transit Sheds

 

 

Customs Warehouses

 

 

 

 

 

2.1.2.               Port of < Name – For a Second Port etc >

 

 

2.2.              Airport Assessment

2.2.1.               Civil Aviation

2.2.1.1.        Overview

 

Authority & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

 

2.2.1.2.        Procedures for Foreign Registered Aircraft

 

In this country, the following requirements need to be applied, presented and approved before preposition of foreign registered aircraft:

 

 

 

 

2.2.2.               Main Airport  

 

Airport Name & Management

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

2.2.2.1.        General Overview

 

LOCATION DETAILS

Country

 

Latitude

 

Province / District

 

Longitude

 

Town or City (closest)

 

Elevation

 

Airfield Name

 

International airport

Yes No

IATA & ICAO codes

 

Open from/to (hours)

00:00    TO    00:00  

 

 

You may insert a sketch, map… of the airport / runway / parking… in the above cell

2.2.2.2.        Performance

 

Performance

Year(s) and figures

Total aircraft movements

 

Total passengers

 

Current monthly use by Humanitarian flights (UNHAS)

 

2.2.2.3.        Cargo Capacity

 

Capacity Cargo

Year(s) and figures

Total aircraft movements

 

Total capacity of the airport (metric tonnes)

 

Current activity of the airport (metric tonnes)

 

Current monthly use by Humanitarian flights (UNHAS)

 

2.2.2.4.        Airfield details

 

AIRFIELD DETAILS

Customs

Yes No

JET A-1 fuel

Yes No

Immigration

Yes No

AVGAS 100

Yes No

Terminal building

Yes No

Single point refueling

Yes No

Passenger terminal

Yes No

Starter units (press air)

Yes No

Cargo terminal

Yes No

Ground power (mobile)

Yes No

Pax transport to airfield

Yes No

Crash crew

Yes No

Control tower

Yes No

Aircraft support services

Yes No

Weather facilities

Yes No

Latrine servicing

Yes No

Catering services

Yes No

Fire fighting

Yes No

Base Operating room

Yes No

Fire fighting category (ICAO)

Category:

Airport radar

Yes No

Fire fighting equipment

Yes No

NDB  

Yes No

De-icing equipment

Yes No

VOR

Yes No

IFR procedures

Yes No

ILS

Yes No

Runway lights

Yes No

Approach lights

Yes No

Parking ramp lighting

Yes No

2.2.2.5.        Runway

RUNWAY

Published length (metres)

 

Usable length (metres)

 

Width (metres)

 

Orientation

 

Surface

 

 

RUNWAY

Published length (metres)

 

Usable length (metres)

 

Width (metres)

 

Orientation

 

Surface

 

2.2.2.6.        Helicopter Pad(s)

HELIPAD

Present

Yes No

Largest helicopter that can land

 

Width and Length (metres)

 

Surface

 

 

 

 

2.2.2.7.        Airport Operating Details

AIRPORT OPERATING DETAILS

Max size cargo aircraft that bulk cargo can be offloaded

 

Max size cargo aircraft that can be offloaded on a pallet

 

Total parking size (m²)

 

Storage capacity (metric tonnes)

 

Cargo handling equipment

Yes     No

If yes, specify below

Elevators

Yes     No

Max. capacity (tons):

Can reach the upper deck of a B747?:      Yes    No

Loading ramps

 

2.2.2.8.        Costs – Airfield Charges

LANDING FEE CHARGES (US$)

Aircraft Weight – MTOW (kg)

Landing

Navigation

Parking

Night Landing

Over-Flight

0 – 2,000

 

 

 

 

 

2,001 – 5,000

 

 

 

 

 

5,001 – 8,000

 

 

 

 

 

8,001 – 17,000

 

 

 

 

 

17,001 – 24,000

 

 

 

 

 

24,001 – 34,000

 

 

 

 

 

34,001 – 55,000

 

 

 

 

 

55,001 – 76,000

 

 

 

 

 

76,001 – 105,000

 

 

 

 

 

105,001 – 160,000

 

 

 

 

 

160,001 – 263,000

 

 

 

 

 

263,001 and over

 

 

 

 

 

2.2.2.9.        Costs – Aircraft Handling Charges

AIRCRAFT HANDLING CHARGES

Aircraft weight – MTOW (kg)

Ad-Hoc / US$

< 5,000

 

5,001 10,000

 

10,001 20,000

 

20,001 30,000

 

30,001 40,000

 

40,001 50,000

 

BAE 146 - A319

 

B727 – MD80

 

B757 – A320

 

Hercules C130 IL76

 

B707 DC8 IL62

 

B767 A310 IL86

 

A330 MD11 DC10

 

B747 B777 AN124

 

 

 

 

2.2.2.10.    Costs - Aircraft Servicing Charges

AIRCRAFT SERVICING CHARGES

Service

Ad-Hoc / US$

Pallet Handling Charge Per aircraft

 

Cargo Per kg

 

Chocks Per operation

 

Stairs Per unit per hour

 

GPU Per hour

 

ASU Per hour

 

Loader Per hour

 

Toilet Service Per aircraft

 

Pushback Per operation

 

Trailer Per operation

 

Traffic Handling Per operation

 

Check-in Per aircraft

 

Documents Per aircraft

 

2.2.2.11.    Costs – Cargo Terminal Charges

COST CARGO TERMINAL CHARGES

Import

Rate US$ / kg

Handling charge per kg

 

Break bulk fee

 

Diplomatic mail

 

Strong room – per consignment

 

Cold storage fee

 

Delivery outside normal working hours

 

Preparation of substitute AOA – Invoice – Receipt

 

Storage per kg per day – Grace period? hours

 

Export

Rate US$ / kg

Handling charges – Unpalletized cargo

 

International Air Way Bill

 

Local Air Way Bill

 

Air Way Bill Amendment - Cancellation

 

Air Way Bill Documentation

 

Diplomatic Mail

 

Storage charges per kg per day

 

2.2.2.12.    Costs – Air-bridge Charges

If applicable:

 

2.2.2.13.    Costs – Fuel Services Charges

2.2.2.14.    Security

SECURITY

Good

Marginal

Bad

2.2.2.15.    Storage facilities

2.2.2.16.    Ground Handling Companies

Aircraft Handling

Cargo handling

Passenger Handling

 

 

 

2.2.3.               National Airports & Airfields

LOCATION DETAILS

Country

 

Latitude

 

Province / District

 

Longitude

 

Town or City (closest)

 

Elevation (ft)

 

Airfield Name

 

Surface

 

IATA & ICAO codes

 

Condition

 

Runway Length (m)

 

Runway Width (m)

 

Orientation

 

Lighting

Yes     No

 

 

You may insert a sketch, map… of the airport / runway / parking… in the above cell

 

LOCATION DETAILS

Country

 

Latitude

 

Province / District

 

Longitude

 

Town or City (closest)

 

Elevation (ft)

 

Airfield Name

 

Surface

 

IATA & ICAO codes

 

Condition

 

Runway Length (m)

 

Runway Width (m)

 

Orientation

 

Lighting

Yes     No

 

 

You may insert a sketch, map… of the airport / runway / parking… in the above cell

 

LOCATION DETAILS

Country

 

Latitude

 

Province / District

 

Longitude

 

Town or City (closest)

 

Elevation (ft)

 

Airfield Name

 

Surface

 

IATA & ICAO codes

 

Condition

 

Runway Length (m)

 

Runway Width (m)

 

Orientation

 

Lighting

Yes     No

 

 

You may insert a sketch, map… of the airport / runway / parking… in the above cell

 

 

 


2.3.1.               Roads Overview

Ministry in Charge

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

2.3.2.               Road Construction / Maintenance

Entity(s) in Charge

Contact Names / Email

Tel / Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

2.3.3.               Road Classification

 

Classification

Road Description

Class: (e.g. RN)

 

Class:

 

Class:

 

Class:

 

Class:

 

Class:

 

Class:

 

2.3.4.               Road Inventory

Classification

Administering Agency

Network Length

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.3.5.               Distance matrix

DISTANCES FROM CAPITAL CITY TO MAJOR TOWNS (km)

 

Capital

 

 

 

 

 

 

 

Capital

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

TRAVEL TIME FROM CAPITAL CITY TO MAJOR TOWNS (hours / Days)

 

Capital

 

 

 

 

 

 

 

Capital

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.3.6.               Road Security

SECURITY

Good

Marginal

Bad

2.3.7.               Weighbridges

Entity(s) in Charge

Contact Names / Email

Tel / Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

2.3.8.               Axle Load Limits

Axle load limits

LCA Country

Transit Country

Transit Country

Truck with 2 axles

 

 

 

Truck with 3 axles

 

 

 

Truck with 4 axles

 

 

 

Semi-trailer with 3 axles

 

 

 

Semi-trailer with 4 axles

 

 

 

Semi-trailer with 5 axles

 

 

 

Semi-trailer with 6 axles

 

 

 

Truck & drawbar trailer with 4 axles

 

 

 

Truck & drawbar trailer with 5 axles

 

 

 

Truck & drawbar trailer with 6 axles

 

 

 

Truck & drawbar trailer with 7 axles

 

 

 

Load in kg / you may adapt Axle load limits Description to the country

2.3.9.               Bridges

2.3.10.           Transport Corridors

2.3.10.1.    International Corridors Leading to the Country

2.3.10.2.    Main Corridors within the Country (leading to main towns / hubs)

2.4.              Railway Assessment

2.4.1.               Management / Consortium

 

Entity(s) in Charge

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

2.4.2.               Railway Overview

 

Railway Overview

Track gauge

 

Total track distance

 

Port to final point in or close to country (rail)

 

If relevant, form this point to Capital (road)

 

Locomotives

 

Freight wagons (covered) / size

 

Freight wagons (flat bed) / size

 

2.4.3.               Stations / Dry Ports

2.4.4.               Other Information

 


2.5.              Waterways Assessment

2.5.1.               Waterways overview

 

 

You may insert a sketch, map… of the usable waterways network… in the above cell

2.5.2.               River and/or Lake P ort Assessment

 

 

 


2.6.1.               Storage Overview

2.6.2.               Commercial Storage

Location

Owner

Available for rent

Capacity

mt / m² / m³

Type [4]

Access [5]

Condition [6]

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

2.6.3.               Storage used by humanitarian organizations

 

Location

Organisation

Sharing possibility

Capacity

mt / m² / m³

Type

Access

Condition

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

2.6.4.               Public Sector Storage

Location

Ministry / Agency

Use Possibility

Capacity

mt / m² / m³

Type

Access

Condition

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

 

 

Yes No

 

 

 

 

2.6.5.               Cold Chain

 

Location

Organisation / Owner

Type [7]

Cooling /  Power [8]

Quantiy

Total Capacity

Condition

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

You may insert a sketch, map… of the cold chain network… in the above cell

 


2.7.1.               Milling Overview

2.7.2.               Miller Company 1 <Name>

2.7.2.1.        Description

 

Company Name & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

 

Facilities

Parking area inside compound

 

Drainage

Good Fair Poor Non existent

Fire fighting equipment

Yes No

No of ventilators

 

Electricity load (KVA)

 

Backup generator

Yes No

? KVA

Brand/Model  Age

 

Milling equipment

Origin of Machinery

Year of Mfg

Year of Installation

Condition

 

 

 

 

 

 

 

 

 

Maintenance

 

Other equipment / Machinery installed

Type of equipment

Y/N

Qty

Owned

Leased

To be supplied by client

Fortification Feeder

 

 

 

 

 

Bag Cleaning Plant

 

 

 

 

 

Moisture Tester

 

 

 

 

 

De-stoning Plant

 

 

 

 

 

Metal Extractor

 

 

 

 

 

 

 

 

 

 

 

 

Staffing

Number of full time skilled workers

 

Number of full time labourers

 

 

Weighbridge

 

Building

 

Length

Width

Height

Unit

Building – Mill

 

 

 

 

Building –Storage

 

 

 

 

Walls

 

Roof

 

Floor

 

 

Conditions & Cleanliness

 

Outside

Inside

Cracks in walls or roof

Yes No

Yes No

Signs of rodent activity

Yes No

Yes No

Signs of birds entry

Yes No

Yes No

Damaged gutters/drains

Yes No

Yes No

Signs of moisture

Yes No

Yes No

Adjacent Vegetation

Yes     No

Cut

Uncut

Cleanliness

Good

Fair

Poor

 

Pest Control (how and by whom)

Fumigation, Spraying & Rodent Control

 

 

Security

Security

Good

Marginal

Bad

Compound

Fenced

Not fenced

 

Access

Distance from main town (km)

 

Travel time if not located in town

 

Road condition to mill

 

Road limitation (if any)

Width (m):

Max. Tonnage:

Rail connection

Yes No

 

Milling capacity (mt)

Commodities

Daily capacity

Monthly activity

Monthly use (e.g. (NAME OF ORGANISATION))

Maize – Soya – Sorghum

 

 

 

Other

 

 

 

 

Storage capacity

Covered storage in metric tons

 

Within the compound

 

Outside the compound

 

2.7.2.2.        Capacity to Blend

 

2.7.2.3.        Loading / Discharge Rates

 

2.7.2.4.        Transport Capacity at Mill

 

 

2.7.3.               Milling Company #2

 

3.1.              Fuel

3.1.1.               Fuel Overview

 

Fuel Authority & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

 

3.1.2.               Fuel Supply and Storage

 

3.1.3.               Fuel Marketing and Local Distribution

 

Major Distributor & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

 

Major Distributor & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

 

Major Distributor & Address

Contact Names & Email

Tel & Fax

Website

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

Summary of Role and Services:

 

 

Is it possible for a humanitarian organization to contract directly a reputable supplier/distributor to provide its fuel needs?

Yes No

UN Int’l Org. NGO

3.1.4.               Fuel Pricing

 

Fuel Prices as of: XX / XX / XXXX (local currency and US$)

Petrol (per litre)

 

Diesel (per litre)

 

Paraffin (per litre)

 

3.1.5.               Fuel Supply

3.1.6.               Fuel Demand

 

Demand

Does local supply (domestic refinery and import combined) meet the needs of the country, especially for aviation and ground fuels?

Yes No Not consistent

More detailed narrative

 

 

Seasonal Variations

Indicate significant variations and how this is managed

 

Are there national priorities in the availability of fuel?

Yes No

Is there a rationing system?

Yes No

Can the local industry expand fuel supply to meet the humanitarian community’s needs?

Yes No

More detailed narrative

 

3.1.7.               Fuel Transportation

Transportation

How is internal transportation of fuel products carried out?

 

Is the transportation infrastructure and fleet sufficient to handle current domestic needs as well as increased demand from Humanitarian community?

Yes No

More detailed narrative

 

3.1.8.               Standards, Quality and Testing

Industry Control Measures

Tanks with adequate protection against water mixing with the fuel

Yes No

Filters in the system, monitors where fuel is loaded into aircraft

Yes No

Adequate epoxy coating of tanks on trucks

Yes No

Presence of suitable fire fighting equipment

Yes No

 

Standards Authority

Is there a national or regional standards authority?

Yes No

If yes, are the standards adequate/properly enforced?

Adequate Inadequate

 

Testing Laboratories

Are there national or regional testing laboratories?

Yes No

Address of Laboratory

Standards Used

 

 

 

 

3.2.1.               Transport Market Overview (trucking)

 

3.2.2.               Transporters

 

Transport Company & Address

Contact Names & Email

Tel & Fax

 

Name:

Function:

Email:

Tel1:

Tel2:

Fax:

Fleet

Routes / Areas of operation

 

 

Vehicle type

Quantity

Capacity per type

Total capacity

Condition

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total fleet capacity

 

 

 

 

Transport Company & Address

Contact Names & Email

Tel & Fax

 

Name:

Function:

Email:

Tel1:

Tel2:

Fax:

Fleet

Routes / Areas of operation

 

 

Vehicle type

Quantity

Capacity per type

Total capacity

Condition

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total fleet capacity

 

 

 

 

Transport Company & Address

Contact Names & Email

Tel & Fax

 

Name:

Function:

Email:

Tel1:

Tel2:

Fax:

Fleet

Routes / Areas of operation

 

 

Vehicle type

Quantity

Capacity per type

Total capacity

Condition

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total fleet capacity

 

 

 

 

Transport Company & Address

Contact Names & Email

Tel & Fax

 

Name:

Function:

Email:

Tel1:

Tel2:

Fax:

Fleet

Routes / Areas of operation

 

 

Vehicle type

Quantity

Capacity per type

Total capacity

Condition

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total fleet capacity

 

 

Add as many tables as required

 

Rental Car Company  Name & Address

Contact Names & Email

Tel & Fax

Vehicle Description

 

Name:

Title:

Email:

Tel1:

Tel2:

Fax:

 

 

Name:

Title:

Email:

Tel1:

Tel2: