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It is recommended to use an inspection template that will allow automatic and homogeneous inspection of all vehicles, enabling a reasonable comparison and validation prior to contracting. It is suggested to keep the records separately for each vehicle inspected. The template could cover the following fields[1]:

Inspection identification


Person performing the inspection

Vehicle identification

Registration number



Chassis number

Engine number

Engine capacity (cm3)

Fuel type

Year of manufacture

Km reading

Gas:  Empty |------------|-------------| Full

Administrative Documents


Chassis & Engine Nº

Owner’s name

Vehicle insurance


Engine (Noise, leakage, smoke…)

Lubrication System (Leakage, filters, pressure…)

Cooling System (Leakage, radiator, liquid, fan, belt…)

Air admission & injection (Air filter, fuel filter…)

Exhaust System (fixing, leakage…)

Fuel Tank (leakage, pipes…)

Steering System (Free play, knuckle bearings, wheel alignment…)

Brake System (leaks, noise, pedal, parking brakes…)

Suspension (soft/hard, springs, shock absorbers-bushes…)

Tyres (pressure, tread, state and spare wheel…)

Chassis (Cracks, fastening…)

Body (impacts, bumpers, bonnet…)

Doors (windows, hinges, adjustment, locks…)

Visibility (windshield, mirrors, sun visors…)

Seats (seat belts, fastening…)

Electrical System (battery, starter motor, front and rear lights, Indicators, roof lights, dash board warning/indicators, wiping system, horn)


Availability of Jacks & Tools

General comments


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It is required to cross-check the vehicle identification (chassis number and engine number) with the administrative documents and the owner identification. Any uncertainty on the ownership or mismatch between the vehicle and the presented documentation should immediately disqualify the vehicle from service.