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The above factors would be valid for both emergency and non-emergency situations.

Managing transport providers

Occasionally the need arises, or the decision is taken to use external transport providers. In this event there has to be a structured approach to the selection (see contracting) and subsequent monitoring and control of the provider or providers selected. There are a number of important issues to be considered to ensure that a reputable provider, who will provide the required level of service, at an acceptable cost, is sourced.

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  • carrier characteristics and capacity;
  • proven efficiency;
  • timely delivery;
  • known integrity, reputation and reliability;
  • good relationships with others carriers;
  • responsiveness to urgent needs of the organisation (if previously contracted);
  • financial viability to cover costs of providing the service;
  • adequate communication systems to facilitate tracking to the vehicle;
  • assets to safeguard organisation cargo;
  • ability to provide a multi-modal service, if need be; and
  • presentation of timely reports and correct invoices.

Organising movement

There are two types of transport movement in an emergency:

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Although it is advisable to use an intermediary such as a freight forwarder or clearing agent to handle international movements, it is still important to have a basic understanding of the roles of other third party service providers involved in international movement. It should be noted that these third parties may be private companies or in some cases state run organisations.

Planning and Scheduling Movement

Routine movements, taking place on a regular basis, need to be planned at the outset. Non-routine movements occurring on an ad hoc basis will have to be planned as and when the need arises.

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See The Relief Item Tracking Application (RITA)(http://www.logcluster.org/cargo-tracking), a commodity tracking tool available on Logcluster website.

Planning Movements

Movements in a national context can usually be managed more closely than movements between or across countries. National movements can be usually planned and co-ordinated more easily.

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