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Chad Customs Information

Duties and Tax Exemption

For contact information regarding government custom authorities, please follow the link below: 

4.2.1 Chad Government Contact List

For information on Chad Customs duties, please see the following links: 

IZF Website

Chad Customs Additional Information on Duties and Tariffs

The Chadian legislation on the importation and exportation of goods is based on CEMAC Customs Code. Section 8 Chapter 1 of the CEMAC Customs Code is dedicated to the regime applicable to international organizations. More specifically, article 276 refers to duties & taxes exemption for humanitarian organizations. According to it, these organizations are exempted from duties and taxes. NGO must be registered and approved by Chadian government to pretend on exemptions. The Vienna Convention on diplomatic relations of 1961 is also applicable for items imported for the purposes of supporting operations, as well as program–related commodities of international organizations.

Emergency Response:

[Note: This section contains information which is related and applicable to ‘crisis’ times. These instruments can be applied when an emergency is officially declared by the Government.  When this occurs, there is usually a streamlined process to import goods duty and tax free.]

Agreements / Conventions Description

Ratified by Country?

(Yes / No)

WCO (World Customs Organization) member

Yes - 2005

Annex J-5 Revised Kyoto Convention

n/a

OCHA Model Agreement

n/a

Tampere Convention (on the Provision of Telecommunication Resources for Disaster Mitigation and Relief Operations)

Signed in 1999 but not ratified

Regional Agreements (on emergency/disaster response, but also customs unions, regional integration)

n/a

Exemption Regular Regime (Non-Emergency Response)

[Note: This section should contain information on the usual duties & taxes exemption regime during non-emergency times, when there is no declared state of emergency and no streamlines process (e.g. regular importations/development/etc.).]

The Chadian legislation on the importation and exportation of goods is based on CEMAC Customs Code.
Section 8 Chapter 1 of the CEMAC Customs Code is dedicated to the regime applicable to international organizations. More specifically, article 276 refers to duties & taxes exemption for humanitarian organizations. According to it, these organizations are exempted from duties and taxes.
The Vienna Convention on diplomatic relations of 1961 is also applicable for items imported for the purposes of supporting operations, as well as program–related commodities of international organizations.

Organizational Requirements to obtain Duty Free Status

United Nations Agencies

Convention must be signed between UN Agencies and Ministry of Foreign Affairs.
A letter of understanding regarding duties & taxes exemptions is signed between UN agencies and Chadian government for each project.

Non Governmental Organizations

NGO arriving in Chad must sign a draft agreement (protocole d’accord) with Direction Generale des Ressources Exterieures et de la Programmation, depending on Ministry of Plan and Economy. NGO must explain the reasons to work in Chad and provide some documentation on the organization :

  • legal status
  • rules and regulations
  • power of attorney from HQ
  • Documentation on activities in others countries and partners

Agreement is valid 3 years and must be renewed after such a period. Renewal will be done according evaluation by DONG (Direction des ONG) on the programs and good partnership between NGO and Chadian government. NGOs must then take contact with DONG (Direction des ONG), under Ministry Of Plan and Economy. Each project must be submitted in a detailed document and project agreement must be signed between DONG and NGO. DONG will ask technical expert from concerned ministry to attend meeting with the NGO in order to valid the project. Custom department will be present too. Project is validated according:

  • project according Chadian government policy
  • Technical feasibility
  • Viability

All goods and equipments needed for programs will be discussed between NGO and technical experts and specified in project agreement, tax exemption will be done according this statement. Validation lasts approx. 1 week. Agreement is signed by Ministry of Economics and Plan.
1 copy for DONG, 1 copy for NGO, 1 copy for customs dept. DONG will then conduct half-course and final evaluation. Follow-up must be done on a regular basis to DONG. Each evaluation will engage some fees for NGO. Each person present will be paid by NGO, as incentives:

  • President : 20.000 CFA
  • Rapporteur : 15.000 CFA
  • Tech. Rep : 10.000 CFA

Thus NGO must forecast DONG evaluation cost in the budget of the project.

For Chad Customs contact details, please see the following link:

4.2.1 Chad Government Contact List

Exemption Certificate Application Procedure

 

Duties and Taxes Exemption Application Procedure

Generalities (include a list of necessary documentation)

In Chad, the Customs office is linked to the Ministry of Finance.

Any organization can have the authorisation to directly deliver its goods to its warehouses “enlèvement direct”. This means that instead of going through all the procedure of the declaration to obtain the “bon d’enlèvement”, the organization can obtain, by presenting waybills and customs declaration from incoming country, the right to deliver directly to its warehouses while the forwarding agent is processing the declaration.
This process is valid for all agencies or NGOs but only for dangerous, perishable or emergency goods.
To prepare the declaration, the forwarding agent needs the certificate of origin or the invoice. He then prepares a request of exemption that needs to be signed by organization / NGO before it is sent for approval to the Ministry of Foreign Affairs (if UN) or Ministry of Economy and Plan (for NGO) and finally validated by the Customs Office Director.
The process to apply for duties and taxes exemption is identical for Food and Non-food items and takes usually 7 to 10 days.
It is highly recommended to proceed through a forwarding agent, usual procedure in Chad for International organizations.

All NGO’s use forwarding agent for custom process. It is not compulsory but highly recommended as process can be very long and tricky (unofficial fees to be paid, approx 11 signatures to be collected on one form)

Process to be followed (step by step or flowchart)

For information on the Chad customs import procedure, please see the following documents:

Chad Import Application Procedure

Chad Import Procedure Details

Exemption Certificate Document Requirements

Duties and Taxes Exemption Certificate Document Requirements (by commodity)

 

Food

NFI (Shelter, WASH, Education)

Medicines

Vehicle & Spare Parts

Staff & Office Supplies

Telecoms Equipment

Invoice

Yes Origional

Yes Origional

Yes Origional

Yes Origional

Yes Origional

Yes Origional

AWB/BL/Other Transport Documents

Yes

Yes

Yes

Yes

Yes

Yes

Donation/Non-Commercial Certificates

n/a

n/a

n/a

n/a

n/a

n/a

Packing Lists

n/a

n/a

n/a

n/a

n/a

n/a

Other Documents

n/a

n/a

Documents from Ministry of Health

n/a

n/a

Authorization to import by Ministry of Interior and technical authorization by OTRT.

Additional Notes

In any case, copy of the convention between UN agencies and government or copy of the agreement between NGO’s and government is needed to apply for exemption.

Customs Clearance

General Information 

Customs Information

Document Requirements

Invoice, Way bill, agreement with gvt, authorization to import, transit documentation (D15), packing list, copy of project agreement (for NGO’s)

Embargoes

NONE

Prohibited Items

n/a

General Restrictions

Thuraya satellite phone not allowed

Customs Clearance Document Requirements

Food Shelter,Wash and education Medicines Vehicles and Spare parts Staff and office supplies Telecoms equiment
D&T Exemption Certificate
YES original
YES original
YES original
YES for UN / Temporary admission certificate for NGOs
-
NO exemption
Invoice
YES original
YES original
YES original
YES original
-
YES original
AWB, BoL, or Other Transport Documents
YES original
YES original
YES original
YES original
-
YES original
Donation Non-Commercial Certificate
YES if any
YES if any
YES if any
YES if any
-
YES if any
Packing List
YES
YES
YES
YES
-
YES
Phytosanitary Certificate
YES
-
YES
-
-
-
Other Documents
-
-
-
-
-
Authorization to import by Ministry of Interior and Post

Transit Regime

Almost NO transit in Chad as most of goods coming from outside (mainly from Cameroon) are destined to Chad.
Most of forwarding agents also have an office in Cameroon (Douala) in order to start the process to obtain documents for transit in Cameroon.
Procedure relating to Transit from Cameroon to Chad (By Customs Department of Cameroon):

A) GENERAL PROVISIONS

  • The roads defined in CAR/Cameroon and Cameroon/Chad as concerns land transportation of goods are the sole legal roads known for the transit to CAR and to Chad.
  • The customs services shall stamp transit declarations only in fix check points established according to the provisions of these conventions.
  • Transit is done by land (road or railway) under the cover of D15 customs declarations models. This instruction does not apply to transit by air or by sea.
  • The D15 model declaration is liquidated by one or many transit vouchers, a transit voucher being a customs document which identifies a precise travelling cargo. It refers to the original D15 declaration. It is stamped by the customs office services which have issued the original D15.
  • In case of mixed transportation ways (rail/road) with loading disrupting at Belabo or at Ngaoundéré, new transit vouchers liquidating the first ones are issued there to escort the goods on the Belabo – CAR – Ngaoundéré – Chad trip.
  • It is forbidden to visit goods in transit
  • The transportation of manufactured products for export under the VAT system is done according to the provisions of this instruction.

For information on Chad Customs Transit Regime additional details, please see the following link: 

Chad Customs Additional Import Procedure information and Entry Point Details

Note: The information provided in the attached documents, which has been taken from the old DLCA, does not match the structure of the new LCA and is therefore provided separately.